Step 1: Planning and Logistics
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Step 1: Planning and Logistics

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Step 1: Planning and Logistics

This section covers initial planning, choosing your venue, your target audience and other logistical factors when planning your community event.

👥 Understanding Your Audience

This should be the foundational step. Knowing your audience helps tailor the event's theme, content, and location to their preferences and needs. It influences all other decisions in the event planning process.

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Tailor your event to likely attendees:

🎯 Defining the Purpose and Objectives of the Event:

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Define what you want to achieve with the event. This will guide your decisions on the format, content, and scale of the event.

💰 Budgeting

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Before making any commitments, outline a budget. This will set parameters for your venue choice, marketing efforts, and other expenses.

🏬 The Venue

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Choose a venue that aligns with your audience, event objectives, and budget.
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Pro Tip: Check out this spreadsheet for venue ideas in your area. Add new ones venues that you recommend!
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Some venue options that typically work well:

📝 Propose Your Event

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Requirement: To propose your event to Superteam, you must complete this form.

Please complete the form as fully as possible. You should get a response within 2-3 working days.

If you've previously organised an event with Superteam, you may be eligible for an advance of 50% of your event budget.

📅 Event Date

Choose a date that is convenient for your target audience and gives you enough time for planning and promotion.

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Pro Tip: 2 weeks is the amount of time we suggest for planning and promotion. It’s also worth checking any conflicting events or holidays in your local community that might affect attendance.

🎉 Create Your Event

Superteam uses River for its community events. To create your event, visit the Superteam community page.

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There are two ways to host an event:

💬 Join the Global Superhosts Community on Telegram

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Once your event receives approval, we invite you to join the Superhosts Telegram group. This is your gateway to:

2️⃣Step 2: Setting up the event

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